Concur Credit Card Instructions

Purpose (why we do this):

Horizon is partnered with Concur to provide employees with credit cards a system for coding expenses and saving receipts. 

Policy (what you're supposed to do):

All Horizon Employees with a MasterCard will use Concur to code and save receipts for their credit card. Statements need to be coded and submitted by the 5th of the month for approval in order for the payment to be delivered by the 10th of the month. 

Procedure (HRA Way!):

Download the attachments for instructions on Credit Card processing.

Watch these videos for instructions on "How to correct Intercompany error message" and "How to allocate a charge":

How to Correct Intercompany Error Message

How to Allocate a Charge

Reminder that all site managers should be reviewing their employee Concur statements for coding errors and receipts by the 10th of each month.  You do this by proxying in as each person under your own login.  If a change is needed and the statement was already submitted, please have the employee log in, recall the statement, make the correction, and then submit it again. 

COMMON QUESTIONS / THINGS THAT COME UP:

1. MER expense for property employees is coded to 1313, while MER expense for corporate employees is coded to 1301.
2. All site travel for both corporate and property employees must be allocated to the site visited with FOOD going to 7007 and all other travel expense (hotel/car/flight/uber/baggage check) going to 7006.
3. Personal expenses get coded to 1320 for corporate employees and 1204 for site employees.  (do not check the “personal expense” box).  Accounting will add an administrative fee and bill you at month end. 
4. Always remember to hit the “SUBMIT” button when finished or it won’t push over to my side for final processing.  

Resources:

• Concur Multi-Site User and Corporate Employee Entry Instrctions 
• Concur Single Site User Entry Instructions 
• Corp Employee Credit Card Coding Guide 
• Update Concur Expense Interface