Source Contract Management Tool

All contracts for products or services on-site are required to be entered into the Source Contract tool.

Follow the steps below to add contracts for your property.

1. Go to Leasing > Inputs > Contracts.

2. Contracts > + New Contract to add a contract.

3. Add Vendor Contract Information & Save.

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  • Vendor Name – enter vendor name as it appears on the contract.
  • Contract Value – enter the full value of the contract.
    • Example: landscape contract is $1,000/mo for 12 months the total contract value is $12,000.
  • Plan to Cancel – change this toggle if you do not plan to cancel the contract.  
  • Contract will not auto renew – change this toggle if the contract will not auto renew.
  • Contract Category – select the category from the drop-down menu.
  • Contract Type – select the contract type. Most contracts will be service contracts. If you are not sure what Contract Type to select, please ask your regional.
  • Termination Terms – enter the termination terms outlined in the contact.
  • Comments – enter the appropriate information. See example for reference.
  • Start Date – select contract start date.
  • Action Date – select the date you must take action to renew or cancel.
  • Expiration Date – select the contract expiration date.
  • Attach the contract.

All contract categories have been added for all properties. If you need a contract type added to the drop-down list, please contact your regional or training@horizonra.com for assistance.

Regionals & Source Users with Admin Access – follow these steps to assign a contract category to a property.

1. To assign contract categories go to Administration > Contracts.

2. Assign Categories to Properties > Edit (pencil).

3. Select the category that needs to be added to the list & click save. Please note, the select/deselect all buttons can be used to ensure all contract categories are added.

Resource: 

• Click here to watch the training on the Contract Management Tool