Hybrid Weekly Reporting Guidelines for "P" Properties

"C" properties should follow the traditional student model for reporting. 

The "weekly reporting" tab with a "cap" should be used to report student leasing activity for the week.  

Terms Defined:

Renewals: weekly renewal total by floorplan  

Ren. Rate: average renewal rate for the weekly renewal total  

Example: 3 - 1x1A. 1 @ $1000, 1 @ $1500, 1 @ $2000. Average = $1500 

Preleases: weekly prelease total by floorplan  

Pre. Rate: average prelease rate for the weekly prelease total 

Example: 3 - 1x1A. 1 @ $1200, 1 @ $1600, 1 @ $2000. Average = $1600 

Advertised Rate: advertised rate for student preleases  

Concession Value: average concession for leases signed – renewals & preleases combined 

• Example: 3 renewals with $300 cashback each & 3 preleases with  

The “Financials” tab is used to report property financials, conventional leasing activity and vacancy.  

FINANCIALS: 

• GPR is always pulled from the GPR report in Entrata. 
• Operations > Charges & Payments > Gross Potential Rent - “Non-Excluded Units” total 
• Vacancy Loss, Bad Debt, Concessions, Cashback & Other Income should be reported from your Income Statement Budget vs Actual. 
• Accounting > Financial > Income Statement – Budget vs Actual 
• Rental Income needs to be manually calculated by subtracting the income loss section on your Income Statement Budget vs Actual from the GPR number on your GPR report. 
• Rental Income = GPR – Income Loss (i.e. vacancy, bad debt, concessions, etc) from Income Statement Budget vs Actual 
• If GPR on “Income Statement” matches GPR from “GPR Report” then rental income will not need to be manually calculated. 
• Delinquency should be reported from the Delinquency Report. 
• Operations > Charges & Payments > Delinquency Report Filters: Select Property > Advanced Filters > Lease Statuses = Current only 
• GPR Forecast needs to be updated after your property has reached 50% preleased for the student portion of the lease up.   

VACANCY: 

• The vacancy portion of the report be used to report true vacancy and notices for conventional leases. Please do not include notices for the student lease up here as they will inflate your net. 

WEEKLY STATUSES: 

• Conventional term leasing activity is recorded here.