AC Inspections

R-22 HVAC Inspection Standard Operating Procedure

Purpose (Why we do this):

In order to properly manage HVAC maintenance costs, Horizon must proactively implement strategies for all sites with air conditioning equipment that uses R-22. The purpose of this SOP is to outline a process for information gathering, sharing, and taking action as needed.

Background: The EPA is in the process of phasing out the refrigerant R-22, also known as Freon, HCFC-22, and chlorodifluoromethane, from production across the United States. R-22 is an ozone-depleting gas that has been a standard in air conditioning for many years. By 2020, R-22 will be completely phased out of production, and the price is expected to be prohibitively high.

As a result, there are three major options, or a combination of the three, available for our air conditioning units that use R-22:

1. Stock up on R-22 today and hold in storage
2. Retrofit air conditioning equipment to run on R-410A
3. Replace air conditioning equipment completely

The scope of this SOP is mainly information gathering and analysis. Depending on the condition of the equipment and refrigerant used, an action may or may not be taken.

Policy (What you're supposed to do):

Responsibilities:

• Maintenance Supervisor- Work with a preferred HVAC contractor to:
  • Gather air conditioner equipment specifications, determine the useful life of air conditioner;
  • Report any leaks, issues, recent or planned servicing, or other pertinent information related to air conditioning;
  • Provide photos of the equipment; Procure a bid for retrofitting and replacement equipment;
  • Report on above via Happy Inspector or Inspection Manager.
• Property Manager/Regional- Ensure the report is completed.
• Asset Management- Analyze results and determine actions needed.

Procedure (HRA Way!):

• Maintenance Supervisors will use an inspection tool (Microsoft Forms, Entrata, etc.) to gather the necessary information as outlined above;
• Property Manager will review with Maintenance Supervisor and Regional to determine if other information is required prior to submitting the report;
• Asset Management will analyze reports and work with Regionals to take action as needed.